Abstract Submission

 

Abstracts Guidelines

The XI IASSCS Conference offers two options for abstract submission:

  • Proposals for individual presentations
  • Proposals for session

 

Remember it is the author’s responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact will be reproduced as typed by the author. Each presenting author may present only one abstract at the conference. Your abstract, if selected, will appear on the conference website and the USB flash drive with all Conference abstracts. In addition, all delegates will receive the final Conference Programme which will contain a list of all oral confirmed presentations to be presented throughout the conference.

To help with your abstract submission, please ensure you follow the general guidelines:

  • All abstracts must be submitted in English
  • Abstracts can only be submitted online through your IASSCS profile. Those submitted by fax, post or e-mail will not be considered
  • The word limit for any abstract is 2000 characters
  • Tables, photos and graphs may not be included
  • It is the author’s responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact will be reproduced as typed by the autor
  • Fields which are marked with a star (*) in the online application form are mandatory
  • Only the submitting author will be considered as presenting author and will be the only one receiving the certification of presentation by e-mail
  • If co-authors attend the conference, they will receive a participant certificate only
  • All authors/co-authors will be acknowledged in the conference website and the USB flash drive
  • Abstracts must not have been published at, or submitted for presentation to any other national or international meeting
  • Inclusion of gender breakdown of data as well as a comprehensive gender analysis in the results section should be provided whenever possible
  • All abstracts should explicitly address their connection to the theme under which they are submitted.

Specific Submission Guidelines for Session Proposals

Sessions consist on the presentation and discussion of papers prepared specifically for the Conference. Proposals should include a minimum of three (3) and a maximum of five (5) papers/participants (e.g. 4 papers and 1 discussant). The Program Committee has the prerogative to add panelists to any session with fewer than five presenters. At the panels, papers should be summarized, only to provide adequate opportunity for discussion and audience participation.

General Instructions before submitting the session proposal:

  • Choose the main category for which the session should be considered
  • Each session proposal should include the following information (besides the personal information of each participant): Paper title, brief conceptual summary, brief professional statement
  • Sessions of 3 – 5 related papers can be proposed
  • Session organizers must list participants in the expected order of appearance
  • Only one of the presenting authors per proposed session will be able to submit a session proposal
  • Only one presenting author per proposed session can apply for a scholarship. In that case, it is the submitter’s responsibility to give the session proposal submission ID to the presenting author willing to apply for an IASSCS scholarship.
  • It is the submitter’s responsibility to include current and complete information. If the Secretariat is not notified of e-mail changes, it is not responsible for missing correspondence.

Responsibilities of Session Organizers and Session Chairs:

  • Obtain the approval of anyone you are proposing as a participant. This is imperative.
  • All abstracts proposed for a session should be submitted together by the session organizer by January 10th, 2017.
  • Once a session is approved, notify all participants to make sure they know the session is approved.
  • All participants in an accepted session will have to créate an IASSCS profile and register through the conference website
  • Report any changes in your sessions to IASSCS Conference Program Office (2017iasscsconference@iasscs.org) no later than April 20th, 2017.

Specific Submission Guidelines for Session Proposals for Individual Presentations

Paper presentations will take place during the Parallel Sessions. Selected abstracts will be placed by the Conference Organizing Committee into sessions with 3-4 other papers on similar topics. The Program Subcommittee will have the prerogative to select a session chair from the session participants.

General Instructions for individual presentations:

  • Clearly indicate the sub-theme for which the paper should be considered
  • Submit your abstract online through the Abstract Submission form by January 10th, 2017
  • Each individual presentation abstract should include the following information: Paper title, brief conceptual summary and brief professional statement
  • Only the submitting author will be considered as presenting author and will be able to apply for a scholarship
  • Only the presenting author will receive the certification of presentation
  • Once an abstract is approved, it is your responsibility to notify all co-authors
  • All addresses must be current and complete. Incomplete proposals will not be accepted. If the Secretariat is not notified of address changes, it is not responsible for missing correspondence
  • It is the submitter’s responsibility to include current and complete information. If the Secretariat is not notified of e-mail changes, it is not responsible for missing correspondence.

The abstract structure must follow one of the following options:

Option 1
Background: the study objectives, the hypothesis to be tested, or a description of the problem
Methods: method(s) used or approach taken
Results: specific results in summarized form (with statistical analysis when appropriate)
Conclusions: description of the main outcome of the study

Option 2
Issues: a summary of the issue(s) addressed in the abstract
Description: a description of the research, project, experience, service and/or advocacy work
Lessons learned: conclusions and implications of the project or activity
Next steps: possible next steps for implementation or policy change

Option 3
Introduction: primary material, relevance of choice, topic of demonstration
Methodology: prescribed relevant literature review
Overarching structure
Conclusions: description of the main outcome of the analysis

 

Peer-Review Selection Process

All abstracts submitted to the Conference will go through a blind, peer-reviewed process carried out by an international review panel. Each abstract will be reviewed by no fewer than two reviewers and the final selection of abstracts will be done by members of the Academic Committee. Successful abstracts will be included as oral presentations in the Conference program. The Academic Committee will decide whether an individual proposal should be included in a session proposal, depending on session’s confirmation and space availability.

Published Conference Abstracts

Only accepted abstracts will appear on an USB flash drive with all conference abstracts and on the Conference website.

Notification of Acceptance or Rejection

Notification of acceptance will be sent to the corresponding author at early April 2017. Please note that only the submitter will receive the notification concerning the abstract and is the only one responsible for informing all co-authors of the status of the abstract.

  • During its conferences, IASSCS has granted awards for outstanding early-career researchers. Thanks to the longtime agreement with journal Culture, Health and Sexuality, they have also offered a prize to the author of the best paper by a ‘newcomer’ to research in the field of sexuality, culture and health.